Pay stubs & tax forms
/hcm/me/pay and /hcm/me/tax-forms are where you read the
financial detail AxisSynapse generates as your paychecks run. Pay
slips cover each pay period (gross, taxes, deductions, net, YTD).
Tax forms cover the year (W-2, 1099-NEC, T4, T4A, 1095-C, 1099-R
where applicable). Both surfaces support electronic delivery only —
the IRS § 31.6051-1(j) consent makes that explicit.
TL;DR — Open HCM → Me → Pay for slips. HCM → Me → Tax forms for year-end. The first time you visit tax forms, you'll be asked to give § 31.6051-1(j) electronic-delivery consent. PDF download is available everywhere; auditable view tracks every action.
Before you start
- Tax forms are produced after the HR seal & transmit step completes — typically late January for prior-year forms. Earlier in January you'll see a placeholder card.
- For non-US workspaces, the same UI shows T4 / T4A (Canada), with QC's RL-1 attached for Quebec residents.
View a pay slip
Open HCM → Me → Pay
The latest pay slip card is at the top. Older slips are listed chronologically below.
Click any slip to expand it
The detail view shows gross, taxes (federal / state / local / FICA), pre-tax deductions, post-tax deductions, net pay, and YTD totals.
Download the PDF
The Download PDF button hands you a print-ready copy. The download is recorded in your audit feed as
HCM_PAYSLIP_DOWNLOADED.
What's on a pay slip
| Field | What it does | Accepted values / default |
|---|---|---|
| Gross | Total earnings for the period before any deductions. | Regular + overtime + bonus + reimbursable expenses (if processed via payroll) + imputed income from equity events. |
| Federal tax | Federal income tax withheld for the period. | Reflects your most recent W-4 + multi-state withholding if applicable. |
| State + local tax | Per-state withholding; multi-state when reciprocity rules apply. | 9 supported states (CA / NY / IL / PA / DC progressive + TX / FL / WA / NV no-tax). Reciprocity matrix automatically routes withholding for cross-state work. |
| FICA | Social Security + Medicare. | Subject to annual SS wage cap; Medicare additional 0.9% above threshold. |
| Pre-tax deductions | 401(k), HSA, FSA, transit (§ 132(f)). | Reduce taxable income for federal + FICA where applicable. |
| Post-tax deductions | After-tax 401(k) contributions, Roth, garnishments, voluntary contributions. | Garnishments enforce IRS Pub 1494 protected minimum + CCPA 25/30/50/55/60/65% rules + priority order. |
| Net pay | What hits your bank account. | Direct-deposit allocation per /hcm/direct-deposit. |
| YTD totals | Year-to-date counterpart for every row. | Updated every payroll run; aligns with the W-2 at year-end. |
View a tax form
Open HCM → Me → Tax forms
A card per form per year. Newest at top.
If first visit: give consent
The first time you open this surface, a banner asks for electronic-delivery consent under IRS § 31.6051-1(j). Click Give consent. The audit log records
HCM_YEAREND_CONSENT_RECORDED.Click the form to view
The form opens in a viewer with the federal-required layout. The audit log records
HCM_YEAREND_FORM_VIEWED.Download the PDF
HCM_YEAREND_FORM_DOWNLOADEDis recorded.
Why the consent matters
IRS § 31.6051-1(j) makes electronic-only delivery of W-2 valid only when the employee has given affirmative consent. AxisSynapse won't deliver electronically without it; HR can mail paper forms to non-consenting employees as a fallback. The consent is a single checkbox + an audit row; you can revoke any time and HR will switch you back to paper.
Supported forms
| Field | What it does | Accepted values / default |
|---|---|---|
| W-2 | US annual wage and tax statement. | Generated for every US employee. EFW2 file format used for SSA transmission. |
| 1099-NEC | US non-employee compensation (contractors paid through your workspace). | Generated when applicable. FIRE / IRS format. |
| 1095-C | Health-coverage offer + enrollment statement for ACA-applicable employers. | Required for ALE (50+ FTE) workspaces. |
| T4 | Canada — employment income statement. | Generated for Canadian employees. CRA Internet File Transfer (IFT) format. |
| T4A | Canada — pensions, retiring allowances, scholarships. | Generated when applicable. |
| RL-1 | Quebec — equivalent of T4 for Revenu Québec. | Generated automatically for Quebec residents alongside T4. |
Every field, explained (consent surface)
| Field | What it does | Accepted values / default |
|---|---|---|
| Consent (give / revoke) | Authorizes AxisSynapse to deliver year-end tax forms electronically instead of by mail. | On = electronic delivery; off = HR mails paper. Revocation effective for the next form. |
| Consent recorded at | Timestamp of when you gave consent. | Read-only audit record. |
| Tax-year window | Which forms are available. | Prior-year forms typically appear late January; current-year forms during pay-period runs. |
| Form view + download buttons | Open or save the form. | Each click is audited. |
Common gotchas
- "My W-2 isn't there yet." HR seals + transmits in late January; until that completes, you'll see a placeholder card.
- "Net pay doesn't match my deposit." Direct-deposit splits + prenotes can route to multiple accounts. See Direct deposit.
- "Two states show withholding." You worked across state lines. Multi-state withholding follows the reciprocity matrix; the state-filing summary on the slip shows which state got what.
- "YTD totals don't match my expectations." Voids and retro-adjustments adjust YTD per-period; the cumulative YTD is always the source of truth.
- "I want paper." Revoke the § 31.6051-1(j) consent; HR will mail going forward. Past electronic forms remain accessible to you in this surface.
Troubleshooting
| Error code | What it means | Fix |
|---|---|---|
PAYSLIP_NOT_FOUND | The slip ID isn't owned by you. | Refresh the list. |
YEAREND_NOT_AVAILABLE | The form for that year hasn't been generated yet. | Wait for HR to complete the seal step. |
YEAREND_CONSENT_REQUIRED | You haven't given § 31.6051-1(j) consent. | Click Give consent in the banner. |
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