Time off

/hcm/time-off is your time-off surface — balances per policy (vacation, sick, personal, sabbatical, parental, jury duty), pending and historical requests, a calendar view of your team's out-of-office, and a request form that picks the right policy and the right approver automatically.

TL;DR — Open HCM → Time off. Pick Request time off, choose dates + policy, optionally add a note, submit. The request routes to your manager; you see the decision in your Action Inbox. Active FMLA / CFRA / NY-PFL / MA-PFML claims are tracked automatically with intermittent-day support.

Before you start

• Know your balance for the policy you want to use. The balance card shows accrued, pending, and remaining for each enabled policy.
• If you're requesting FMLA-eligible leave (own serious health condition, family member, military caregiver, bonding), AxisSynapse evaluates eligibility against the rolling 12-month window automatically — you don't have to compute it.
• For sabbatical, your workspace's sabbatical policy may include comp and equity vesting pauses. The detail card on the policy lets you preview the financial implications before submitting.

Submit a request

1. 1

   Open Time off → "Request time off"

   The request form slides in. Start with the start date.

2. 2

   Pick the dates

   Calendar picker; supports continuous and intermittent selections (one or more separate days inside an FMLA claim).

3. 3

   Pick the policy

   The policy dropdown shows every enabled policy with your current balance. AxisSynapse pre-selects the most common match (vacation for a multi-day weekday request, sick for a single weekday).

4. 4

   Optionally add a note

   Short text your manager sees with the request. Required for sabbatical and FMLA continuations; optional otherwise.

5. 5

   Pick coverage if your policy requires it

   Some workspaces require you to nominate a teammate as coverage. The picker shows everyone in your direct team plus your manager.

6. 6

   Submit

   The request lands in your manager's approval inbox; you receive a confirmation in your Action Inbox. The audit log records HCM_TIMEOFF_REQUEST_SUBMITTED.

Track approval

The Pending tab shows every request awaiting a decision. Each row has the dates, the policy, the manager you sent it to, and the time elapsed.

• A Cancel button is available until the manager approves; after approval it changes to Cancel approved request, which routes back to your manager for a cancellation confirmation.
• The decision appears in your Action Inbox and as a notification (per your channel preferences in Notifications).

Balances at a glance

FMLA / CFRA / NY-PFL / MA-PFML

If you initiate a leave that triggers a regulated entitlement, the form switches into the claim-aware mode:

• Rolling 12-month evaluation. Your eligibility is computed against the rolling 12 months from your first day of leave (not the calendar year).
• Intermittent support. A claim can include multiple non-contiguous days; the entitlement reduces by the cumulative days used.
• Concurrent counting. Where state and federal entitlements overlap (e.g. CFRA + FMLA in California), the days count once, not twice.
• Healthcare provider certification. If your workspace requires it, the form asks for upload at submission; HR reviews before approving.

Sabbatical

If you elect a workspace-policy sabbatical, the detail card surfaces the consequences before submission:

Every field, explained

What appears in the audit log

• HCM_TIMEOFF_REQUEST_SUBMITTED — on submission.
• HCM_TIMEOFF_REQUEST_APPROVED / ..._REJECTED — manager decision.
• HCM_TIMEOFF_REQUEST_CANCELLED — employee or HR cancellation.
• HCM_TIMEOFF_BALANCE_ADJUSTED — HR override of an accrual; always reviewable in the audit log.
• HCM_TIMEOFF_FMLA_ELIGIBILITY_CHECK — FMLA evaluation result.
• HCM_TIMEOFF_INTERMITTENT_DAY_CLAIMED — each intermittent day recorded.

Common gotchas

• "I don't see the policy I want." It's not enabled for your benefits class. Ask your HR admin to enable it.
• "My balance went up but I didn't get more accrual." A balance adjustment by HR (rare) appears as HCM_TIMEOFF_BALANCE_ADJUSTED in your audit feed.
• "Cancellation of an approved request still shows me out of office." Cancellations route back to the manager for confirmation; until they confirm, the calendar block remains.
• "I'm asked for a healthcare provider cert but I think I'm exempt." Workspace policy decides. If a small group is exempt by role / tenure, HR can override at approval time.
• "My carry-over balance disappeared on January 1." Use-it-or- lose-it policies decay carry-over at the configured date (often end of Q1). Plan to use it before the decay.

Troubleshooting